Purchase Orders & Goods Receipt in Logi

Purchase Orders & Goods Receipt

Purchase Order Lifecycle

A PO goes through several stages:

1. Draft — Created from an approved PR or manually
2. Sent — Sent to the supplier via email or printed
3. Partially Received — Some items have arrived
4. Fully Received — All items delivered
5. Closed — PO is completed and archived

Creating a PO Manually

1. Go to Logi > Purchase Orders
2. Click + New PO
3. Select the supplier
4. Add line items: item, qty, unit price, delivery date
5. Set payment terms (e.g., Net 30, COD)
6. Click Save or Send to Supplier

Goods Receipt Note (GRN)

When goods arrive at your warehouse:

1. Go to Logi > Goods Receipt
2. Click + New GRN
3. Select the related PO
4. Enter received quantities for each line item
5. Note any discrepancies (damaged, short delivery, wrong item)
6. Click Confirm Receipt

The system automatically:

• Updates inventory quantities
• Marks the PO line items as received
• Creates a payable entry if integrated with Atlas (finance)

Three-Way Matching

Logi supports three-way matching to prevent payment errors:

• PO — What was ordered
• GRN — What was received
• Invoice — What the supplier billed

Discrepancies are flagged for review before payment approval.

Supplier Evaluation

After completing orders, rate your suppliers:

1. Go to Logi > Suppliers > [Supplier Name] > Evaluation
2. Rate on: quality, delivery time, pricing, communication
3. Add comments and notes
4. Historical ratings help you choose better suppliers over time

Reports

• PO Status — Open, partially received, and completed POs
• Spend Analysis — Spending by category, supplier, and department
• Delivery Performance — On-time vs late deliveries
• Supplier Scorecard — Aggregate ratings per supplier